Answer
How Many Client Galleries Can I Have?
As many as you want. Nothing on this account is priced by the gallery and nothing counts them. What does exist is a photo ceiling and a storage ceiling, and this page states both, then does the arithmetic that turns them into a number of galleries.
Updated September 2026
There is no limit on the number of galleries and no per-gallery fee. Create one gallery a year or forty a month; the bill is 10 $/month or 100 $/year either way. Galleries are not counted, not tiered and not charged for individually.
That is the short answer, and on its own it is not worth much. A platform that does not count galleries still has to stop somewhere, and the useful version of this answer is where. Two numbers do the stopping here. A single gallery holds up to 1,000 photos. A paid account holds up to 250 GB of proofs. A free account holds 5 GB.
Neither number is a plan size you can buy your way past, because there is nothing above the one plan. They are fair-use tripwires, and this page shows you exactly how far away from them a normal delivery business sits. If the arithmetic below says your work does not fit, you should know that here rather than after three months of uploading.
The ceilings that do exist, stated in full
Everything that is metered on this account, in one table. Everything not in this table is not metered.
| What | The number | Notes |
|---|---|---|
| Galleries per account | No cap | Nothing counts them and nothing is charged per gallery. |
| Clients per account | No cap | No per-client or per-seat charge. |
| Photos per gallery | 1,000 | The one hard per-gallery number. Past it you start a second gallery, which costs nothing. |
| Proofs per paid account | 250 GB | Proofs are browser-compressed JPEGs of roughly 0.6 MB each. |
| Proofs on a free account | 5 GB | Roughly 8,000 proof JPEGs at that average size. |
| How long proofs stay up | As long as the account exists | Hosted galleries are not expired, hidden or moved to an archived state while you are a customer. |
| Full-resolution delivery | One ZIP per gallery, live 3 days per handoff | Re-uploadable any time. 100 GB of standing ZIPs per account. |
Note what the last row does not say. Full-resolution files do not stay online indefinitely. The ZIP is a handoff with a three-day window and a re-upload button, which is a different thing from storage, and it is worth being clear about that before you plan a workflow around it.
What 250 GB is, in galleries
A storage figure means nothing to a photographer until it is converted into shoots. Here is the conversion, done with the only three numbers it needs: 250 GB of proofs per paid account, roughly 0.6 MB per proof JPEG, and your own average gallery size.
| Photos in a typical gallery | Proofs in that gallery | Galleries inside 250 GB | What that looks like |
|---|---|---|---|
| 150 | About 90 MB | About 2,700 | Portrait and family sessions at a rate of 50 a year, for more than 50 years. |
| 300 | About 180 MB | About 1,380 | Small events and mini sessions. Forty a year fills it in about 34 years. |
| 500 | About 300 MB | About 830 | A busy wedding year of 30 deliveries fills it in about 27 years. |
| 800 | About 480 MB | About 520 | Large weddings delivered whole, without a second gallery. |
| 1,000 (the per-gallery ceiling) | About 600 MB | About 416 | Every gallery filled to the maximum, which almost nobody does. |
The bottom row is the pessimistic case and it still comes to more than 400 completely full galleries. The middle rows are the realistic ones. Across the whole table the pool holds somewhere between roughly 400 and roughly 2,700 galleries, and about 416,000 proof JPEGs in total.
That is why the answer to the headline question is a shrug rather than a number. The gallery count is not the binding constraint at any sane volume. The constraint is the pool, and the pool is sized so that delivering photos never approaches it while using the account as a backup drive would.
What happens if you do reach a ceiling
Three different ceilings, three different outcomes, and none of them is a surprise invoice.
1,000 photos in one gallery. The upload stops at the ceiling and you start a second gallery. This costs nothing, because galleries are free. Sub-galleries exist inside a gallery for organising a large delivery into folders, so a two-part wedding still reads as one tidy handoff to the client.
250 GB of proofs. This is an abuse tripwire, not a billing event. There is no overage rate, no automatic upgrade and no tier above to be moved onto, because there is only one plan. If an account reaches it, that is a conversation, and in practice it means the account is being used for something other than delivering photos to clients.
100 GB of standing full-resolution ZIPs. ZIPs are a handoff, not a library. Each one is live for three days per handoff and can be re-uploaded whenever a client needs it again, so the standing pool is meant to hold the deliveries in flight, not every delivery you have ever made.
The thing worth naming plainly is what none of these ceilings do. None of them deletes a gallery, hides it from a client, or charges you more without asking. Hosted proofs stay up for as long as the account exists. That is a deliberately narrow promise and it is the one we are willing to make.
Where the count is metered instead
Most of this category does not charge per gallery either. What it charges for is the thing behind the gallery, and the shape of that meter is what decides whether your bill moves as your archive grows. Three platforms, each publishing a different answer.
ShootProof meters photos. It is the cleanest contrast available, because it meters precisely the thing this page says is not metered here. ShootProof states that its plans are determined by photo count, and its published plan set today is Free at 100 photos, then 1,500 photos at 9.99 $/month or 8.33 $/month billed annually, 5,000 photos at 19.99 $/month or 16.67 $/month billed annually, 25,000 photos at 31.99 $/month or 26.67 $/month billed annually, and Unlimited at 60.00 $/month or 50 $/month billed annually. Long-term storage is a separate archiving add-on, charged at a minimum of 2.99 $ a month for up to 25 GB and 0.05 $ per additional GB after that, and included at no extra cost on Unlimited. Credit where it is due on the part photographers actually care about most: ShootProof states plainly that it will never take a commission, on any plan, from session fees to printed products to digital files. That is a better deal on sales than most of this category offers.
Pic-Time meters gigabytes, and video separately from photos. Galleries are unlimited on every Pic-Time plan, which makes the gallery count a non-question there too. The storage is the variable. Free is 0 $/month with 10 GB of photo storage, described on the page as approximately 3,000 photos, plus 1 GB of video, and the page carries the caveat that it is reduced to 3 GB after three months. Beginner is 7 $/month billed annually or 8 $/month monthly with 20 GB of photos, about 6,000, and 5 GB of video. Professional is 21 $/month billed annually or 25 $/month monthly with 100 GB of photos, about 30,000, and 30 GB of video. Advanced is 42 $/month billed annually or 50 $/month monthly, with photo storage listed as Unlimited under an on-page qualifier reading "T&C applies", and 60 GB of video.
Pixieset does not publish its limits without an account. What it does publish is worth knowing. Pixieset states that its Client Gallery plans "start as low as $8/month billed annually (or $10/month billed monthly)", and that yearly plans "offer up to a 20% discount compared to the monthly rate". The plan ladder is named Free, Basic, Plus, Pro and Ultimate for Client Gallery, with Suite and Studio tiers alongside it. On duration, Pixieset states that collections "will stay online for as long as you have an active subscription, or until you delete them yourself; they do not expire", unless the Auto-Expiry feature is used. On sales, Pixieset states the commission is 15% on the Free plan, calculated on the order subtotal before any discounts, coupon codes, taxes or shipping fees, and 0% on every paid Client Gallery, Suite and Studio plan.
A word on who should stay where they are. Pixieset is the strongest all-in-one in this category, with a print store and a studio manager attached to the galleries, and a studio whose revenue runs through that store should not move to a flat-price delivery tool. Pic-Time has the best print-sales automation in the category. ShootProof takes nothing from your sales and carries contracts and invoicing. If those are the features you are buying, the gallery count was never the question you were really asking.
Why the cap sits on photos per gallery rather than on galleries
A per-gallery limit would be the wrong meter for this product, and a per-gallery fee would be worse. Both of them punish the behaviour we want. Splitting a large delivery into two clean galleries is good practice, a second gallery for the rehearsal dinner is good practice, and a fresh gallery for a reshoot is good practice. None of that should cost anything or count against anything.
The 1,000-photo ceiling per gallery exists for a different reason. It is about what a client can reasonably be handed in one page and what stays fast to load. A gallery of several thousand images is slow for the client and unhelpful for the picking, which is the part of the job that actually earns the fee.
The 250 GB pool exists because storage is the one real cost behind a flat price. It is generous for delivery and useless as a backup drive, which is exactly the shape it should have. Proofs are compressed in the browser before they are hosted, at roughly 0.6 MB each, which is what makes 250 GB add up to hundreds of thousands of photos rather than a few thousand.
Be clear about the trade that makes the flat price hold. This is delivery, not archival. Master files belong on your own drives and your own backups. If you want the same arithmetic approached from the pricing side, the flat-price answer sets our ceilings against the competing unlimited plans, the per-gallery versus subscription comparison works out where each model breaks even, and the photo delivery guide covers the workflow those numbers are supposed to serve.
Sources
Every competitor figure below was read from the platform's own published page or its own help centre on 11 September 2026. Help-centre figures are cited with the article's own update date, because that is the date the platform last stood behind the wording. Prices are reproduced exactly as each platform publishes them and are not converted. The clientgallery.io figures were checked against the running product on the same date, and the gallery counts in the second table are arithmetic from those figures, not measurements.
- ShootProof plans (Free 100 photos, 1,500 at 9.99 $ or 8.33 $ billed annually, 5,000 at 19.99 $ or 16.67 $, 25,000 at 31.99 $ or 26.67 $, Unlimited at 60.00 $ or 50 $; never takes a commission), fetched 11 September 2026, https://www.shootproof.com/plans/
- ShootProof, "How do your plans work?" (plans are determined by photo count), article updated 26 August 2026, https://help.shootproof.com/hc/en-us/articles/115008189128-How-do-your-plans-work
- ShootProof, "What does archiving cost?" (minimum 2.99 $ a month for up to 25 GB, then 0.05 $ per additional GB, included on Unlimited), article updated 29 April 2025, https://help.shootproof.com/hc/en-us/articles/115008322408-What-does-archiving-cost
- Pic-Time Client Delivery Suite pricing (four tiers with per-tier photo and video storage; galleries unlimited on all plans; free tier reduced to 3 GB after 3 months; Advanced photo storage listed as Unlimited with "T&C applies"), fetched 11 September 2026, https://www.pic-time.com/pricing/client-delivery-suite
- Pixieset, "What is the cost of goods sold / application fee?" (Client Gallery plans start as low as $8/month billed annually or $10/month billed monthly; 15% commission on the Free plan, 0% on upgraded plans), article updated 11 September 2026, https://help.pixieset.com/hc/en-us/articles/115003793352-What-is-the-cost-of-goods-sold-application-fee
- Pixieset, "How does the 0% commission fee work?" (Free 15%, all paid Client Gallery, Suite and Studio tiers 0%; commission calculated on the order subtotal before discounts, coupon codes, taxes or shipping; plan-name taxonomy), article updated 8 September 2026, https://help.pixieset.com/hc/en-us/articles/115002975072-How-does-the-0-commission-fee-work
- Pixieset, "Managing your Pixieset subscription" (yearly plans offer up to a 20% discount compared to the monthly rate), article updated 11 September 2026, https://help.pixieset.com/hc/en-us/articles/115003816812-Managing-your-Pixieset-subscription
- Pixieset, "Do my Collections expire?" (collections stay online while the subscription is active and do not expire unless Auto-Expiry is used), article updated 14 July 2026, https://help.pixieset.com/hc/en-us/articles/115002975012-Do-my-Collections-expire
- clientgallery.io plan and fair-use figures (10 $/month or 100 $/year; no gallery cap and no per-gallery fee; 1,000 photos per gallery; 250 GB of proofs per paid account at roughly 0.6 MB per proof JPEG; 5 GB on a free account; full-resolution ZIP live 3 days per handoff with 100 GB of standing ZIPs), checked in the product 11 September 2026, https://clientgallery.io/
Frequently asked
How many client galleries can I have?
As many as you want. There is no cap on the number of galleries and no per-gallery fee. The plan is 10 $/month or 100 $/year whether you publish one gallery a year or forty a month.
Is there any limit at all?
Two, and both are published rather than hidden. A single gallery holds up to 1,000 photos, and a paid account holds up to 250 GB of proofs. A free account holds 5 GB. Full-resolution delivery has its own ceiling of 100 GB of standing ZIPs per account.
How many galleries fit inside 250 GB?
Proof JPEGs are compressed in the browser to roughly 0.6 MB each, so 250 GB is about 416,000 photos. At 300 photos per gallery that is about 1,380 galleries. At 500 photos it is about 830. Even at the 1,000-photo maximum it is about 416 completely full galleries.
What happens if a gallery hits 1,000 photos?
The upload stops at the ceiling and you start a second gallery, which costs nothing because galleries are free. Sub-galleries also exist inside a gallery, so a large delivery can be organised into folders and still read as one handoff to the client.
Do old galleries get deleted or archived to free up space?
No. Hosted proofs stay up for as long as the account exists. Galleries are not expired, hidden or moved to an archived state while you are a customer. Full-resolution ZIPs work differently: each one is live for 3 days per handoff and can be re-uploaded any time.
Do other platforms charge per gallery?
Mostly they meter something behind the gallery instead. ShootProof states its plans are determined by photo count, from 100 photos on Free up to its Unlimited plan at 60.00 $/month or 50 $/month billed annually, and it states it never takes a commission. Pic-Time makes galleries unlimited on every plan and meters storage in gigabytes, with video budgeted separately from photos.
Can I use the account to store my whole archive?
No, and that is deliberate. This is delivery, not archival. The 250 GB proof pool is generous for handing photos to clients and useless as a backup drive. Master files belong on your own drives and your own backups.
Your client galleries, under your name
Unlimited galleries, your branding, one-click Pixieset import, and a Lightroom plugin, all on a flat 10 $/month with everything included. Your first gallery is free.
See the one flat plan