How to Deliver Concert Photos to a Band

A live music set has more readers than a portrait session, and they want different things.

Everything below serves that table.

1. Cull and edit the selects the same night if you can. The sooner the band has the photos, the sooner it can post them. The gallery side is fast; your edit sets the turnaround.
2. Create one gallery for this show. Name it with the band, the venue and the date. On clientgallery.io it lives on your studio subdomain, with your name and logo and no platform branding.
3. Upload the edited JPEGs. Use the web uploader, or publish from Lightroom Classic with the two-way plugin. Browser uploads are resized into proofs sized for fast viewing.
4. Set the page to dark if it suits the work. Each gallery has its own light or dark setting, and each viewer can flip it on their own device.
5. Write the welcome note. Put the usage terms, the credit line and the name of the person who sends picks in it. A template follows below.
6. Switch on Picks and Social crops, and set a password. Decide on Downloads now too; the section on terms explains why.
7. Send the link and the password to the manager and the band in one message. Say who presses Send my picks.
8. When picks arrive, finish those frames and attach the full-resolution ZIP. That is the file for press.

New photos can be added to a gallery after it is shared, and the link does not change. The band is not notified when photos are added, so tell them yourself.

A show is a natural unit. It has one venue, one date, and usually one set of terms.

A gallery per show keeps its picks, its password and its ZIP apart from the next one.

The paid plan has no gallery count and no per-gallery fee, so twenty tour dates can be twenty galleries.

Inside one show, sections can split the support act, the headliner and backstage.

The band still sees one scrolling page, with a jump-to bar showing how many photos each section holds.

Sections do not add room: every photo counts toward the gallery's 1,000-photo fair-use ceiling.

Everyone with the link sees the same gallery and nobody needs an account.

There is no guest registration and no email step to view.

The part to get right is picking.

Everyone with the link shares one set of picks. In the full-screen view, one tap stars a photo and a double tap loves it.

A star added by the drummer shows up for the manager after the page is reloaded.

When someone presses Send my picks, they enter a name and email, and the selection locks for everyone.

So the first person to press it decides for the whole band.

Name the sender before the link goes out. We suggest the manager, who answers for what goes public. If the band has no manager, ask it to name one member.

A useful split: band members star what they like, and the manager loves the final approved frames and sends.

If picks were sent too early, you can reopen picking. The existing picks stay. The band is not notified, so message them.

More on shared picking is in the answer on several people choosing from one gallery.

A gallery link says nothing about rights on its own.

The welcome note appears under the gallery title, so every viewer sees it before the photos.

Put the terms you agreed with the band there, in plain words. What they are is between you and the band; this page is not legal advice.

A welcome note can be as short as this:

• Photos from [band] at [venue], [date].
• [Manager name] sends the picks for the band. Please star what you like; [manager] makes the final choice.
• Use: [the uses you agreed, for example the band's own social accounts and press about this show].
• Not included: [for example merchandise, album artwork or advertising without a separate agreement].
• Credit: [your credit line, exactly as it should appear].
• Press copies: full-resolution files are available for a limited time after picks are approved. Ask me if the window has passed.

Repeat the same terms in the message that carries the link, because the note stays with the gallery and the message stays in the inbox.

On whether a credit line is the same as permission to post, see how clients post gallery photos to Instagram.

The Downloads switch. If downloads are off, the page hides the “Download all photos” button and the button on each photo.

It does not hide the social crops after picks are sent, and it does not hide a live full-resolution ZIP.

The images are also shown from ordinary image addresses, and right-click is not blocked, so a determined viewer can still save a proof.

Terms in writing do more here than any switch.

Bands post before they print.

When Social crops is on for the gallery, crop buttons appear after the picks are sent, and only for the picked photos.

The crops are centre crops, made in the viewer's own browser.

A singer at the edge of a wide frame may be cut by a centre crop, so check the approved frames before you promise a tall version of each.

For a frame that needs a custom tall crop, export it yourself and add it to the same gallery.

If your terms do not cover social posting, switch Social crops off for that gallery.

The proofs in the gallery are sized for screens. They are not the file for a magazine page or a festival poster.

On a paid account, you upload a full-resolution ZIP to the gallery. The band sees a separate button, with the size and the days left.

Build the ZIP from the approved picks only, so press never receives a frame the manager did not clear.

Put a caption and credit text file inside the ZIP, so the terms travel with the files when the manager forwards them.

If a writer asks a week later, upload the ZIP again. The gallery link stays the same.

The detail on filing to an editor is in how to send photos to a magazine or publication, and the one-link setup is in the gallery plus full-resolution ZIP guide.

A press preview without downloads. Each section has its own share link that shows only that section.

That page is view-only: no ZIP, no picks, no full-resolution file, and no link back to the full gallery. The gallery password still applies.

Use it when a promoter should see the headliner set before anything is approved.

A password up to 60 characters covers the whole gallery.

It is typed once and remembered for 30 days on that browser.

It also gates the whole-gallery ZIP and the full-resolution ZIP.

Gallery pages are marked noindex, so search engines are told not to list them.

A password stops strangers. It does not stop a band member who forwards the link and the password, and for a band that is often the point.

If a link ends up somewhere it should not, revoke the gallery and the page goes dark. Deleting a gallery is permanent.

More in the password guide.

clientgallery.io applies no watermark to client galleries.

If you want a mark on the proofs, add it with Lightroom Classic's own Watermarking panel at export, or watermark the JPEGs before you upload.

Remember that the social crops are made from the gallery images, so a watermark on the proof ends up in the crop.

The trade-offs are in the Lightroom watermark guide.

Once picks are sent, you get an email with the counts. The iPhone app can also send you a push notification.

A plain-text list of the picked filenames is also available, for Capture One or any other editor.

In Lightroom Classic, one Plug-in Extras command pulls the picks in: a star becomes 3 stars, and a love becomes 5 stars and a Pick flag.

Matching is by filename, so keep filenames unique across the show before you publish.

In the studio, each gallery tile shows whether the gallery has been opened. There is no per-viewer record of which band member looked.

If you shoot for an agency or a wire, file through its system. A gallery link is the wrong route.

If a label or publication requires delivery into its own ingest system, use that route.

If the band asks for RAW files, send them another way. The service hosts JPEGs and does not store RAW files or video.

If you sell prints to fans from the gallery, you need a store. clientgallery.io has none and takes no commission; a platform with a built-in store, such as Pixieset or Pic-Time, fits that business better.

If you work with a second shooter, note that there are no team logins. A two-person studio shares one account.

For stage work shot at a dress rehearsal rather than a gig, see the theatre production photo delivery guide.

This page states no external figure, quotes no third party and makes no claim about copyright law. The usage terms in the template are placeholders for whatever you agree with the band. Pixieset and Pic-Time are named only as examples of platforms with a built-in store; no figure about them is stated.

• clientgallery.io product behaviour (plan prices, free account limits, 1,000 photos per gallery and 250 GB per paid account, one shared pick set that locks on Send my picks and can be reopened, welcome note, per-gallery switches for Picks, Downloads, Social crops and Password, social crops at 9:16, 4:5, 1:1 and 16:9 for picked photos after picks are sent, the 3-day full-resolution ZIP with 100 GB of standing ZIPs, view-only section links, password length and 30-day memory, noindex galleries, no built-in watermark), checked 17 September 2026, https://clientgallery.io/
• clientgallery.io Lightroom Classic plugin (publish from the catalog, picks back as 3 stars or 5 stars and a Pick flag, matched by filename), checked 17 September 2026, https://clientgallery.io/lightroom