Corporate Headshot Selection Gallery for Employees

A gallery on clientgallery.io holds one shared set of picks.

Everyone who opens the link stars and loves photos in that same set.

Another viewer's changes appear only when the page is reloaded, not live.

So forty employees in one gallery means forty people editing one list, each partly blind to the others.

The bigger problem is the send.

When anyone presses "Send my picks", the picks lock for the whole gallery.

The confirm box says so plainly: this locks your picks.

After that, every later pick is refused, for everyone on that link.

The first employee to finish would close the gallery for the thirty-nine who had not started.

Sections do not rescue this.

Sections are a studio-side way to organise one gallery, and the client sees one scrolling page with a jump-to bar.

A section also has its own share link, but that page is view-only.

It has no picks, no comments, no labels, no gallery ZIP and no full-resolution file.

A section link is fine for showing a department its finished photos, and useless for letting a person choose.

The fix is one gallery per person.

Each gallery gets its own link, its own password and its own set of picks.

When one employee sends, only their gallery locks.

Nobody else is affected.

The usual objection is cost, and on the paid plan there is none per gallery.

There is no per-gallery fee and no cap on the number of galleries under fair use.

A team of five and a company of two hundred cost the same flat plan.

The ceilings that do exist are fair-use tripwires, and a headshot gallery sits far below them.

The free plan holds a single gallery, so a company day needs the paid plan.

The full arithmetic is in how many galleries you can have.

The same one-gallery-per-person logic runs a mini session day, covered in the mini session delivery guide.

The per-employee column costs more setup time.

That is its one real drawback, and it is honest to say so.

1. Name each gallery after the person. A gallery titled with the employee's name is easy to find later, and the picks export takes its file name from the gallery title.

2. Set the client name in Pro proofing. Comments on the client page are signed with the gallery's client name, or "Client" when none is set. The page never asks the employee for a name before they comment.

3. Set a password per gallery. Headshots are personal. A password on each gallery keeps one employee's outtakes away from the rest of the office.

4. Write a short welcome note. It shows under the gallery title. Say how many frames the package covers and the date you need an answer by.

5. Keep picks on and consider downloads off. Picks and downloads are separate switches, and both are on by default. Switching downloads off hides "Download all photos", the per-photo download button and the proof ZIP. It does not hide a full-resolution ZIP once you upload one, and it does not remove the social-crop buttons that appear after picks are sent.

6. Send each link to its employee. Employees install nothing and create no account. They open a page under your own studio subdomain, with your name and logo and no platform branding. The page works on a phone.

7. Watch the studio tiles. Each tile shows whether the gallery has been opened, with filters for Seen by client and Not opened yet. That is the list of people to nudge. The analytics page covers the whole account, not one gallery, so it will not tell you which employee looked at what.

Picks are made in the full-screen view.

There are two levels: a star, and a love.

One tap on the photo stars it, and a double tap loves it.

The star and heart buttons do the same thing.

Loves are a natural fit for the one frame they want on the company site, stars for the backups.

If comments are on for that gallery, the employee can leave a note on a frame and draw on the photo to show the stray hair or the collar to fix.

If colour labels are on, the employee can tag frames with Lightroom's five colours.

Both are off by default and switched on per gallery.

When they are done, the employee presses "Send my picks" and types a name and an email.

Those two values replace the client name and email stored on the gallery.

If an office coordinator sends on the employee's behalf, the gallery will carry the coordinator's details from then on.

After sending, the star and heart buttons disappear and the employee sees a thank-you pill with your studio name.

Comments and labels keep working after the lock.

Each send emails you the loved and starred counts for that gallery.

It also lands in your event feed, and on your iPhone if picks notifications are on in the app.

Once picks are sent, the gallery offers "Export picks (.txt)".

The file lists one filename per line, loved photos first, then starred.

Nothing in the file marks which is which, so keep that order in mind.

If you edit in Lightroom Classic, the two-way plugin pulls picks back into the catalog by filename.

A star becomes three stars, a love becomes five stars plus a Pick flag, and every pick goes into a collection named after the gallery.

With one gallery per employee, that collection is already one person's selection.

If an employee changes their mind, "Reopen picking" clears the lock.

Their earlier picks stay in place, and they see the tray again on their next visit.

The employee is not notified, so tell them yourself.

A second send emails you again.

On the retouch round page you can flag each photo as retouched.

The employee then sees a green badge on that photo and a pill reading how many of their picks are retouched.

Marking a comment done is separate: it strikes the note through and adds a Retouched chip to the note itself.

For finals, upload a full-resolution ZIP to each employee's gallery.

It stays live for 3 days and shows the employee how many days are left.

You can re-upload it any time, which restarts the clock.

When the employee opens that ZIP, your iPhone app can send a download notification.

Proof ZIPs and single-photo downloads send no notification.

A company may also want every final in one place for its web team.

That is one more gallery, again with no per-gallery fee.

For how the rest of the proofing round fits together, see the complete client photo proofing guide.

There is no seat model.

An HR manager cannot get a login that shows every employee's picks in one dashboard.

You relay that information yourself, from the emails and the exports.

A very large company means many galleries to create, title and password, so budget that setup time into the quote.

There is no print store and no built-in payment flow per employee.

You can paste a payment link on a gallery, but downloads never unlock on their own when someone pays.

If the company bills each employee separately, or expects a vendor portal with roles and single sign-on, a platform built for that will serve you better.

If employees pick their frame on a screen at the shoot and you deliver the same day, you may not need an online selection round at all.

This page states no competitor figure and cites no external source.

Every number on it is a clientgallery.io plan, fair-use or behaviour figure, checked against the running product on 16 September 2026: the paid plan at 10 $ a month or 100 $ a year (8.33 $ a month), no per-gallery fee, the free plan at one gallery and 5 GB, 1,000 photos per gallery, 250 GB of proofs per paid account at about 0.6 MB per proof JPEG, and the full-resolution ZIP that is paid-only, live 3 days per handoff, re-uploadable, with 100 GB of standing ZIPs per account.

The pick behaviour described (two levels, one shared set per gallery, the lock on send, the name and email overwrite, reopening without notice) and the Lightroom mapping (three stars, five stars plus a Pick flag) were read from the product code the same day.