A practical studio workflow
Author Publicity Photo Galleries: Deliver Press-Ready Choices
Separate the approved publicity selection from unused session proofs.
Start here
The practical answer
Separate the approved publicity selection from unused session proofs. Publishers and journalists need clear credits, filenames and usage instructions.
An author selects several portraits, but the publisher wants one jacket image and two press options. The public selection is smaller than the proofing gallery.
Put it into practice
A three-step working sequence
- 01
Collect the author's final choices
Write the requirement down before sending the files. Use the project identifiers in the record below.
- 02
Identify jacket and press uses
Use the real recipient or receiving environment for this check. Record the result against the current version.
- 03
Include the agreed credit and usage note with delivery
Keep the result with the project handoff. Resolve any mismatch before treating this step as complete.
Worked handoff
A concrete example
Deliver separate labels such as “jacket selection” and “press options,” with the credit line agreed for each. Include a short instruction telling recipients which files are approved for their intended publicity use.
Keep the record
Your project worksheet
Selected image, jacket or press, photographer credit, usage note, download location.
Use these fields to record your own project. The blank worksheet includes the three steps above, room for results, an owner and a date. It is an editorial template, not an automatic export from the product.
Download the CSV worksheet ↓Product fit
Where clientgallery.io fits
Use ClientGallery for the viewing and selection handoff, then deliver the approved files with clear instructions. A shared link does not replace consent, a print-order system or an organization’s publication process. Keep sensitive roster information out of public titles.
Product reference: the existing clientgallery.io workflow guide. The scenarios and worksheets on this page are illustrative editorial examples, not customer testimonials.
Make the next step concrete
Test it with one real project.
Check the client handoff, then choose the plan that matches the work you need to deliver.