A practical studio workflow
Graduation Portrait Delivery: Keep Proofs and Finals Distinct
Explain which images are for selection and which are finished downloads.
Start here
The practical answer
Explain which images are for selection and which are finished downloads. Graduates should not mistake an unfinished proof for the file intended for printing.
A portrait session includes gown, casual and family sets. The client needs to select a package before final retouching and delivery.
Put it into practice
A three-step working sequence
- 01
Group by outfit or session segment
Write the requirement down before sending the files. Use the project identifiers in the record below.
- 02
State the included selection count
Use the real recipient or receiving environment for this check. Record the result against the current version.
- 03
Deliver the retouched set with explicit print and sharing instructions
Keep the result with the project handoff. Resolve any mismatch before treating this step as complete.
Worked handoff
A concrete example
Label the first link “selection proofs” and the final link “retouched delivery.” State which number of images is included. Ask clients not to print the proof versions while the finished files are being prepared.
Keep the record
Your project worksheet
Set, chosen frame, retouch status, package inclusion, final file, delivery date.
Use these fields to record your own project. The blank worksheet includes the three steps above, room for results, an owner and a date. It is an editorial template, not an automatic export from the product.
Download the CSV worksheet ↓Product fit
Where clientgallery.io fits
Use ClientGallery for the viewing and selection handoff, then deliver the approved files with clear instructions. A shared link does not replace consent, a print-order system or an organization’s publication process. Keep sensitive roster information out of public titles.
Product reference: the existing clientgallery.io workflow guide. The scenarios and worksheets on this page are illustrative editorial examples, not customer testimonials.
Make the next step concrete
Test it with one real project.
Check the client handoff, then choose the plan that matches the work you need to deliver.