A practical studio workflow
Nonprofit Fundraising Photo Delivery: Curate an Approved Public Set
Create a clearly approved communications selection rather than sharing every event proof with every recipient.
Start here
The practical answer
Create a clearly approved communications selection rather than sharing every event proof with every recipient. Consent and intended use should guide the final set.
A charity needs event images for a donor newsletter and a public campaign. Some attendees may have different publication permissions.
Put it into practice
A three-step working sequence
- 01
Ask the organizer for publication constraints
Write the requirement down before sending the files. Use the project identifiers in the record below.
- 02
Review and curate the communications set
Use the real recipient or receiving environment for this check. Record the result against the current version.
- 03
Label approved uses and credits in the handoff
Keep the result with the project handoff. Resolve any mismatch before treating this step as complete.
Worked handoff
A concrete example
Ask the organizer to identify images approved for the donor newsletter separately from public advertising. Include the agreed credit and any usage constraints beside the final selection rather than relying on a verbal handoff.
Keep the record
Your project worksheet
Image ID, intended channel, consent reference, credit, approval owner, delivery.
Use these fields to record your own project. The blank worksheet includes the three steps above, room for results, an owner and a date. It is an editorial template, not an automatic export from the product.
Download the CSV worksheet ↓Product fit
Where clientgallery.io fits
Use ClientGallery for the viewing and selection handoff, then deliver the approved files with clear instructions. A shared link does not replace consent, a print-order system or an organization’s publication process. Keep sensitive roster information out of public titles.
Product reference: the existing clientgallery.io workflow guide. The scenarios and worksheets on this page are illustrative editorial examples, not customer testimonials.
Make the next step concrete
Test it with one real project.
Check the client handoff, then choose the plan that matches the work you need to deliver.