A practical studio workflow
Photo Gallery Retention Schedule: Separate Proofs, Finals and Masters
Set separate retention rules for online proofs, final delivery files and original captures.
Start here
The practical answer
Set separate retention rules for online proofs, final delivery files and original captures. These assets serve different purposes and may have different storage arrangements.
A client expects a gallery to remain browsable but does not realize the full-resolution delivery bundle is temporary. Clear communication prevents a surprise.
Put it into practice
A three-step working sequence
- 01
List each retained asset type
Write the requirement down before sending the files. Use the project identifiers in the record below.
- 02
State its availability and renewal conditions
Use the real recipient or receiving environment for this check. Record the result against the current version.
- 03
Keep a review date and responsible owner
Keep the result with the project handoff. Resolve any mismatch before treating this step as complete.
Worked handoff
A concrete example
Write three rows for each job: online proofs, delivery finals and retained masters. Give each an availability rule and client notice. A temporary download can expire while the proof gallery remains visible; describe that distinction explicitly.
Keep the record
Your project worksheet
Asset type, storage location, availability period, client notice, next review.
Use these fields to record your own project. The blank worksheet includes the three steps above, room for results, an owner and a date. It is an editorial template, not an automatic export from the product.
Download the CSV worksheet ↓Product fit
Where clientgallery.io fits
ClientGallery separates client-facing galleries from temporary full-resolution delivery bundles and optional master archive services. Check the current pricing and availability rules before promising a retention period. A gallery subscription is not a complete backup policy.
Review delivery and archive options →
Product reference: the existing clientgallery.io workflow guide. The scenarios and worksheets on this page are illustrative editorial examples, not customer testimonials.
Make the next step concrete
Test it with one real project.
Check the client handoff, then choose the plan that matches the work you need to deliver.