A practical studio workflow
Photo Gallery Client Offboarding: Close the Job Clearly
Close the project with an explicit record of final delivery, outstanding requests and retention arrangements.
Start here
The practical answer
Close the project with an explicit record of final delivery, outstanding requests and retention arrangements. Silence after sending a gallery is not a complete handoff.
A studio finishes a commercial job but keeps receiving selection changes months later. The client needs a clear completion point and a route for new work.
Put it into practice
A three-step working sequence
- 01
Confirm the delivered file list
Write the requirement down before sending the files. Use the project identifiers in the record below.
- 02
Record any remaining requests
Use the real recipient or receiving environment for this check. Record the result against the current version.
- 03
State how future retrieval or changes will be handled
Keep the result with the project handoff. Resolve any mismatch before treating this step as complete.
Worked handoff
A concrete example
A closeout note can say: “The selected 24 finals have been delivered. Please report missing or damaged downloads by [date]. New retouch requests and later retrieval follow the process below.” Use the actual agreed terms.
Keep the record
Your project worksheet
Project, approved selection, delivered files, open issues, retention notice, contact.
Use these fields to record your own project. The blank worksheet includes the three steps above, room for results, an owner and a date. It is an editorial template, not an automatic export from the product.
Download the CSV worksheet ↓Product fit
Where clientgallery.io fits
ClientGallery separates client-facing galleries from temporary full-resolution delivery bundles and optional master archive services. Check the current pricing and availability rules before promising a retention period. A gallery subscription is not a complete backup policy.
Review delivery and archive options →
Product reference: the existing clientgallery.io workflow guide. The scenarios and worksheets on this page are illustrative editorial examples, not customer testimonials.
Make the next step concrete
Test it with one real project.
Check the client handoff, then choose the plan that matches the work you need to deliver.