A practical studio workflow
Photo Studio Storage Inventory: Count Proofs and Masters Separately
Measure the stored files by purpose before buying more capacity.
Start here
The practical answer
Measure the stored files by purpose before buying more capacity. Small proofs and large originals create very different totals even for the same shoot.
A studio has many online proofs but only a few jobs retained as full original sets. Multiplying gallery count by a generic shoot size overstates one pool and understates another.
Put it into practice
A three-step working sequence
- 01
Measure representative proof and master sets
Write the requirement down before sending the files. Use the project identifiers in the record below.
- 02
Track delivery bundles separately
Use the real recipient or receiving environment for this check. Record the result against the current version.
- 03
Review growth and retention before upgrading
Keep the result with the project handoff. Resolve any mismatch before treating this step as complete.
Worked handoff
A concrete example
One thousand 1 MB proofs total about 1 GB in decimal units. One thousand 50 MB originals total about 50 GB. Measure your actual file sets rather than treating either illustrative size as a camera or platform standard.
Keep the record
Your project worksheet
Job, proof count, proof bytes, master bytes, delivery bytes, retention date.
Use these fields to record your own project. The blank worksheet includes the three steps above, room for results, an owner and a date. It is an editorial template, not an automatic export from the product.
Download the CSV worksheet ↓Product fit
Where clientgallery.io fits
ClientGallery separates client-facing galleries from temporary full-resolution delivery bundles and optional master archive services. Check the current pricing and availability rules before promising a retention period. A gallery subscription is not a complete backup policy.
Review delivery and archive options →
Product reference: the existing clientgallery.io workflow guide. The scenarios and worksheets on this page are illustrative editorial examples, not customer testimonials.
Make the next step concrete
Test it with one real project.
Check the client handoff, then choose the plan that matches the work you need to deliver.