A practical studio workflow
Photography Assistant Archive Handoff: Keep the Catalog Usable
Document where originals, catalogs and final exports live before an assistant leaves the project.
Start here
The practical answer
Document where originals, catalogs and final exports live before an assistant leaves the project. Another operator should be able to find the selected files without personal guidance.
A busy studio has proofs online, RAW files on a working drive and edits in an assistant's catalog. A replacement needs the complete map.
Put it into practice
A three-step working sequence
- 01
Identify the authoritative catalog and source locations
Write the requirement down before sending the files. Use the project identifiers in the record below.
- 02
Record final selections and export presets
Use the real recipient or receiving environment for this check. Record the result against the current version.
- 03
Run a small recovery test with the incoming operator
Keep the result with the project handoff. Resolve any mismatch before treating this step as complete.
Worked handoff
A concrete example
Ask the incoming operator to locate a selected source, open the relevant catalog and recreate a sample final export using only the notes. Record any missing preset, profile or external dependency discovered during that exercise.
Keep the record
Your project worksheet
Job, catalog, source volume, final set, selection record, access owner.
Use these fields to record your own project. The blank worksheet includes the three steps above, room for results, an owner and a date. It is an editorial template, not an automatic export from the product.
Download the CSV worksheet ↓Product fit
Where clientgallery.io fits
ClientGallery separates client-facing galleries from temporary full-resolution delivery bundles and optional master archive services. Check the current pricing and availability rules before promising a retention period. A gallery subscription is not a complete backup policy.
Review delivery and archive options →
Product reference: the existing clientgallery.io workflow guide. The scenarios and worksheets on this page are illustrative editorial examples, not customer testimonials.
Make the next step concrete
Test it with one real project.
Check the client handoff, then choose the plan that matches the work you need to deliver.